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Transaction Services
Even though you may have in-house expertise, in many cases it makes
sense to outsource some aspect of your administrative duties. By
utilizing VirtualOfficeAmerica transaction services, you can make
your administrative personnel more productive. For example, instead of adding
an accounts payable clerk to your accounting staff, you can outsource
that portion of your companies administrative load to us, at a much
lower cost than hiring even a part-time individual.
VirtualOfficeAmerica has the systems, processes, and methods to
outsource almost any transaction activity.
VirtualOfficeAmerica has clients that only outsource certain aspects
of their internal accounting and management. Our goal is
to work with you and your business according to how you
operate, not to make you fit our operating method.
Payables and Receivables Management
Our outsourced accounts payable package is popular with many companies and
individuals. We receive your bills and payables, and make them available
for your viewing right on your secure site. You or your employees simply
approval the invoices to pay, and we handle making payments, mailing, everything.
We even answer vendor questions about your payments for you. The data from
the invoices can be entered into your books remotely by our personnel, or
you can have us host your accounting program at our location, which you
may securely access anytime, from anywhere.
Using this same method, we can also prepare invoices for your customers. And,
since the data and images are always online, you don't have to worry about losing
files or finding storage space. We'll even give you a CD with all of your
transaction data and invoice images on it.
Employee Information System
We also offer an online employee information management
and self-serve forms application, at just the right
size for most small and medium businesses. You can
allow your employees to have individual, secure access
to your site, where they may examine their current payroll
details and elections, as well as get virtually any form
you wish to distribute to them. Imagine being able to have
your employees go online to get their company handbooks,
401(k) plan description, virtually anything you want to
make available to them, anytime day or night.
Financial Information Dissemination
If you already have expertise in-house and don't want to outsource your
payables and receivables, you can still use VirtualOfficeAmerica to prepare
and distribute your financial statements. For many companies, especially
nonprofits, we prepare their financial statements and make them available to
them on their secure site, along with other information. They can then
give individual access to their board members, CPAs, or others to log
in anytime and view or print their information. One company we have worked
with is saving thousands of dollars each year in mailing costs alone.
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